Wax Digital Purchasing

Wax Digital Purchasing allows buyers to build complex product and service requisitions from multiple vendors and facilitates all aspects of approvals, budgeting and purchasing process management.

Standard module features

Vendor Management

  • Create/amend unlimited vendors and company/branch structures
  • One view of vendor with visibility of all relevant vendor data
  • Unique vendor reference codes with duplication alerts
  • Powerful vendor search and selection facilities
  • Self-management of vendor data (subject to approval)
  • Deactivation of vendor allows automatic deactivation of all associated product lines

Requisition Raising

  • Multiple requisition types (eg standard, capex, confirmation, call-off, RFQ)
  • Conversion of RFQ responses to requisition
  • Shopping basket accommodates both products and services
  • Catalogue and non-catalogue (free text) entries
  • Allows multiple suppliers per single requisition
  • Automatically assigns user-specific selection of cost centers and GL codes
  • Allocate line item costs across multiple GL codes
  • Allows multi-currency requisitions
  • Delivery address can be set against order and/or line item level
  • Vendor notes can be added against order and/or line item level
  • Sequential document references generated automatically
  • Order consolidation where required for bulk shipments

Requisition Approvals

  • Approvals boundaries against value and/or category
  • Multiple approvers per requisition where required
  • Approvers auto-alerted to new requisitions by email
  • Approve/reject/amend/hold facility by requisition or individual line
  • Notes facility for communication between buyers and approvers
  • Escalation functionality for out of office, time-out etc
  • Budgets
  • Budget limits can be set by user/location/category within a defined time-period
  • Visibility of available/consumed budget balance
  • Escalation for requisitions that exceed budget
  • Automatic alerts when a pre-determined % of budget has been utilised

Goods Receipting

  • Comprehensive single and multi-stage receipting
  • Receipting capability for total order or individual lines
  • Receipting notes and scanned document upload facility
  • Facility to receive over/under deliveries
  • Full returns management (including vendor alert) functionality

To find out more please contact us via this form or call on +44 (0) 161 3678375.
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Wax Digital - Perfectly formed purchasing solutions