Wax Digital Purchasing
Wax Digital Purchasing allows buyers
to build complex product and service requisitions
from multiple vendors and facilitates
all aspects of approvals, budgeting and
purchasing process management.
Standard module features
Vendor Management
- Create/amend unlimited vendors and
company/branch structures
- One view of vendor with visibility
of all relevant vendor data
- Unique vendor reference codes with
duplication alerts
- Powerful vendor search and selection
facilities
- Self-management of vendor data (subject
to approval)
- Deactivation of vendor allows automatic
deactivation of all associated product
lines
Requisition Raising
- Multiple requisition types (eg standard,
capex, confirmation, call-off, RFQ)
- Conversion of RFQ responses to requisition
- Shopping basket accommodates both
products and services
- Catalogue and non-catalogue (free
text) entries
- Allows multiple suppliers per single
requisition
- Automatically assigns user-specific
selection of cost centers and GL codes
- Allocate line item costs across multiple
GL codes
- Allows multi-currency requisitions
- Delivery address can be set against
order and/or line item level
- Vendor notes can be added against
order and/or line item level
- Sequential document references generated
automatically
- Order consolidation where required
for bulk shipments
Requisition Approvals
- Approvals boundaries against value
and/or category
- Multiple approvers per requisition
where required
- Approvers auto-alerted to new requisitions
by email
- Approve/reject/amend/hold facility
by requisition or individual line
- Notes facility for communication between
buyers and approvers
- Escalation functionality for out of
office, time-out etc
- Budgets
- Budget limits can be set by user/location/category
within a defined time-period
- Visibility of available/consumed budget
balance
- Escalation for requisitions that exceed
budget
- Automatic alerts when a pre-determined
% of budget has been utilised
Goods Receipting
- Comprehensive single and multi-stage
receipting
- Receipting capability for total order
or individual lines
- Receipting notes and scanned document
upload facility
- Facility to receive over/under deliveries
- Full returns management (including
vendor alert) functionality
To find out more please contact us via this
form or call on +44 (0) 161 3678375.